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Chronic Care Clerkship - Conjoint 690

Absentee Policy

Policy for Clerkship Attendance and Absences

Students should not expect to take time off during a clerkship. Students should anticipate personal events (such as weddings and reunions) and academic events (such as presenting papers at meetings) before scheduling clerkships whenever possible, i.e. do not schedule a required clerkship during this time. With permission from the Clerkship Director, students may be excused for 2 days (including travel time) from a required clerkship for such events. Students needing time off should consult with the appropriate Clerkship Director 4 – 6 weeks prior to the beginning of the clerkship. Such absences should not be planned during orientations or final examinations. In two-week clerkships, no time off will be approved. Students should not regard this policy as a guarantee of time off. If more than 2 days off are needed during a clerkship, the clerkship should be rescheduled.

During a clerkship, if a student must miss time due to illness or personal emergency, this protocol must be followed. Students missing ANY number of days must speak with the site director as well as the attending or resident in charge prior to the start of the shift. It is not acceptable to leave only a phone or email message or to contact only administrative staff. Students should receive confirmation (direct conversation, return email or phone call) from the site director and/or the attending/resident in charge indicating that the team is aware of the student’s absence. The specific person and his/her contact information are available on the individual clerkship websites. Students missing THREE OR MORE days must also contact the Clerkship Director who will determine if make-up time is needed for unintended absences or if the entire clerkship needs to be rescheduled.

If a clerkship exam must be postponed, the student must contact the Clerkship Director to determine if the exam should be rescheduled as soon as possible or delayed until the next time the exam is given. Progress in other clerkships may be interrupted until the examination is taken depending on the situation surrounding the delay.

Students absent without permission may receive a Fail grade and may be required to repeat the clerkship. In addition, students may also receive an Unacceptable professionalism grade.

Students should plan time in their schedule for residency interviewing and not have clinical courses schedule(d) during that time. If interviews are offered during times when students are already scheduled for required or elective clerkships in the fourth year, students should work directly with the Clerkship Director in advance of the clerkship regarding absences for residency interviews.

Revised and Approved by Required Clerkship Committee: October 19, 2009

H1N1 Addendum

Student Work Hours Policy

Full Absentee Policy

 

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